Effective: May 23 2018
When we refer to ‘KGS B.V.’ we mean the business entity that acts as the controller or processor of your information.
How to contact us
§ Email: email@example.com,
§ Phone: +31 (0)6 43001954
§ Head office: KGS B.V., Park Hoornwijck 37, 2289CZ, Rijswijk, The Netherlands
Why we process your data
We may process your data for a number of different purposes:
§ To invite you to any of our latest, relevant events we are producing.
§ To administer any event delegate booking, presentation package or sponsorship package you have bought from us.
§ To collect your feedback and seek your insight through online survey invitations.
Our lawful basis for processing your data
It’s in KGS B.V. legitimate business interest to keep its customers, speakers, sponsors, exhibitors and contacts informed of our latest content, products and services and to manage and administer their purchases.
We process customer and client data and use direct marketing as part of this legitimate interest. It’s necessary for us to use a variety of direct marketing channels and messages to ensure our contacts are kept informed, and wherever possible we make sure the messages we send are targeted and relevant. Any direct marketing we undertake complies with e-privacy rules on consent.
We will keep your data safely and securely for as long as necessary or according to your instructions, and we review the data we hold at least once every three years. For more information about how we store your data, please contact us directly.
In particular you could expect to receive from us:
§ An email invitation highlighting our latest events.
§ Occasional direct mailings or telemarketing calls about our forthcoming events.
§ You can manage your preferences and unsubscribe from any or all of these different types of email at any time.
Types of data we collect
When you register on our website, register for one of our events or sponsor one of our events, we’ll collect the kind of standard, non-sensitive information you would expect a B2B supplier to request. For example, we’ll ask for your:
§ Your name
§ Your job title
§ Your job role
§ Your email address and contact number
§ Your postal address
§ The name of the organisation you work for
§ The type of industry you work in
§ We will collect and store data on the transactions and purchases you make with us.
Third party data
KGS B.V. may receive data about organisations, industries, website visitors, marketing campaigns and other matters related to our business from our partners, affiliates or others, that we use to make our own information better or more useful.
This data may be combined with other information we collect and might include aggregate level data, such as which IP addresses correspond to specific postcodes or countries. Or it might be more specific: for example, how well an email campaign performed.
The operated data is managed lawfully, fairly and transparently. We use third parties to also acquire data, we hold those parties to the same high standard. You have a right to be forgotten and can email us at firstname.lastname@example.org to request your personal data or any information related to privacy.
Recipients of the data we collect
In some cases we will share the data we collect from you with trusted third party content providers to support our business. We always let you know this before we collect your data, so you can make an informed decision.
Specific cases where we may do this are:
§ If you enter a competition at one of our conferences, you may be contacted by the sponsor of that competition. The competition will be clearly labelled by the sponsor at the conference.
§ You may have attended a presentation or face-to-face meeting by one or more of our sponsors at one of our conferences or events.
§ When you register for these sessions we will always tell you the name of the partner (company) with which we will be sharing the data we collected from you.
Our expectations of our content partners
Any personal data we share with our content partners is shared only the basis that the data will be used by the partner under a lawful basis of legitimate interest and according to the requirements of the GDPR. We specify this in our contracts with all our content partners.
Data processing partners
KGS B.V. may provide your personal information to a subsidiary of KGS B.V., any affiliated companies or other trusted businesses or persons, acting under a confidentiality agreement, for the purpose of processing personal information on behalf of KGS B.V.. These parties are required to process such information based on instructions from KGS B.V. and in accordance with this Policy. They do not have any independent right to share this information.
KGS B.V. may share your personal information with a credit checking company or with a credit card processing company to bill users for KGS B.V. services. These third parties do not retain, share, or store any personally identifiable information except to provide these services and are bound by strict confidentiality agreements which limit their use of such information.
Your rights over the personal data we hold
You can reasonably request access to the personal data we hold on you, at any time, and we will provide that information free of charge within one month of your request at the latest.
You can request inaccurate or incomplete personal data held on you to be rectified or completed or for your personal data to be suppressed or erased, and we will respond within one month of your request at the latest.
Your right to object
You have the right to opt out of our direct marketing at any point, and we will deal with your request right away. You can unsubscribe from our emails automatically by submitting this unsubscribe form. Alternatively, you can amend your email preferences via our preference centre. To opt out of our direct mail or telephone marketing please email email@example.com
Data Protection Authority
You have the right to raise a concern or lodge a complaint with a supervisory authority.
KGS B.V. may store and process personal information collected on www.innocosevents.com or other KGS B.V. event sites in the Netherlands or any other country including outside the European Economic Area (“EEA”) in which KGS B.V. or its affiliates, subsidiaries or agents maintain facilities.